If figuring out how to grow and effectively manage an In-House team seems like a huge obstacle and will largely distract you from growing your business, it’s a good investment to join hands with a reliable outsourcing partner because as per the old saying, the recruitment is like fishing, you need to go there, where are fishes and not too many fishermen.

In addition to it, you want to hit the market after making your mind ready to start up a business, you don’t want to waste months looking for a viable developer and recruitment process because the ideas should not wait for such hurdles when there are trusted outsourcing is available.

Apart from recruitment and developing, cost advantages of outsourcing cannot be underestimated, if you can get access to an outsourcing partner who has experience of nurturing talent pool over the years and serving for the business across verticals, and eventually which is more affordable too, a start-up should take advantage of that

When starting up a business or idea, the aspiring entrepreneurs always have a lot on their plates but a little time to do all. They envision hundreds of ways to make the start-up successful but can’t solely focus on it. That’s why the most well-known brands consider outsourcing to vendors, who specialize on those tasks, and that too with cost-effectiveness ensuring better ROI

As the owner of a start-up business, one should know that their time is gold, wasting a minute out of this could cost huge to your business, the best move to avoid such a scenario would be to delegate the task to people who specialize on each field. Outsourcing is the first and foremost solution to the dilemma, hence the start-up should wisely consider a reputable outsourcing partner to give you quality output for a reasonable price

Also, read Key steps to minimize the risk of outsourcing

Success Stories of Outsourcing

Story #1: Procter & Gamble 

Product companies, such as P&G, have a big challenge performing in a very rapidly changing market. It is critical to bring out a new product ahead of many competitors. So one day, after decades of product race, P&G made a decision to outsource some R&D activities. The result exceeded all the expectations. Outsourcing boosted its innovation productivity by 60% and generated more than $10 billion in revenue from over 400 new products. Today, about half of P&G’s innovation comes from external collaboration

Story #2: Unilever

While growing, transnational companies face dramatic operational problems. Well-known consumer products giant Unilever Europe, over the years, had expanded by country and division. As a result, different business groups and geographies operating across 24 countries were all using multiple ERP systems. In 2005 its leadership team made a strategic decision to integrate the company’s multiple business units into a single and create one ERP system across Europe. Not being a specialist in IT solutions, the company outsourced the development of ERP systems to external parties. As a result, these improvements have directly contributed to the € 700 million annual savings on operational activities.

Story #3 Mark McRae and his 30 companies

Here’s the story you probably haven’t heard of. Mark McRae is one of the Sunshine Coast entrepreneurs in Australia. He has successfully managed and own multiple businesses that is more than 30 companies! Having a wife and three children, he was still able to hire 1,300 people and generated $280 million in online and offline sales for his businesses. He says, that his secret is outsourcing. Mr. McRae wasn’t afraid to outsource to various countries, such as Malaysia, the Philippines, South Africa, the USA, and India. As a result, he enjoyed the benefits of working with global talents.

“Outsourcing can give you access to a dizzying array of highly skilled professionals from all over the world. For example, to produce a professional documentary, I hired a scriptwriter in the USA, film crew from Canada, post-production team in Croatia, and editor in Serbia.”
– Mark McRae.

Story #4 Acer 

Acer, the Taiwan-based personal computer maker, has used capability sourcing to make itself into the world’s second-largest PC manufacturer. Since the spin-off of its contract manufacturing operations in 2000, the company has made a big step ahead its competitors. The Acer executives knew it was good at branding and marketing and chose to outsource everything company had a harder time with, like manufacturing. The move led Acer to faster-growing sales and gains in market share. The company now maintains a strikingly lean and flexible operation. Its 6,800 employees represent a workforce less than a tenth the size of its largest competitor.

Story #5 JM Family Enterprises

JM Family Enterprises is a diversified automotive corporation whose principal businesses focus on vehicle distribution and processing; financial services and technology products. The company outsourced all mainframe hardware, software and operations because once mainframe usage leveled off at $8.2 billion. The outsourcing vendor immediately optimized operations so that critical month-end financial reports landed on the desks of JM Family executives on time. What hadn’t happened before?

“It was the same hardware. The same data. But they were able to gain efficiencies because they knew how to run a mainframe better than we were ever able to.”
–  Ken Yerves, Senior VP

These amazing stories show, how one good decision can bring great success and development for business. But, as we can see, it was not emotional and rush decisions. Outsourcing must be strategic and deliberate. We will keep sharing such insightful stories for you, keep following!!

Irrespective of the customer’s location, call centers play an important role in delivering reliable customer experience on a daily basis. Different call centers have their own unique goals that have to be met but at the end of the day it all boils down to providing quality service to the customers. Industry surveys have indicated that despite the surge in self-service technologies, customer service professionals (CSP) are preferred the most when it comes to experiencing quality service.

Customers too are more knowledgeable regarding the products they purchase and hence prefer interacting with CSPs who possess superior language, communication, and problem-solving skills to resolve their issues. A research revealed that more than 50% of the time, customer service agents failed to answer customer queries. It therefore becomes imperative for companies with call centers to constantly work on improving the quality of service to the level that the customers expect from them. A reliable customer care call center service expert can provide you with the necessary support required to set up and run an excellent contact center.

Here are a few strategies that Call Center management can implement in order to improve their performance:

It’s always better to hire the right call center representative when they are young. Prospective candidates must be hired at the very beginning of their professional career and trained to be the best at what they do. During the hiring process, the emotional quotient of the candidate must be gauged as it can have a profound effect on job performance, teamwork and most importantly decision making. They must also be provided with good incentives and benefits considering the high attrition rate of employees that the call center industry witnesses every year.

More often than not, working professionals face scenarios, which they are never trained on how to handle. This can happen due to various reasons such as outdated training methodologies, no contact between trainers and front line managers and so on. The trainees must be taught the craft on the floor with the trainers and front line managers working in tandem. The managers should also take up the role of mentoring the trainees with the ultimate goal of enhancing their performance.

Multi-tasking is critical for any customer service professional to provide efficient customer service. The job requires not only speaking over the phone but also other activities such as data input and using reference materials for answering any customer query, all of this while maintaining sound interpersonal and communication skills. But the process of teaching these aspects must involve an integrated approach. A study conducted by Peppers and Rogers Group has found out that 65% of companies train their agents using effective tools to gain their customer’s trust. Soft skills and technical skills must not be taught separately. The training must be built around the call and how to handle them efficiently to provide the best customer service.

Automating business processes or using software is not what CRM is all about. Basically, it is a culture within the organization which focuses on providing the best customer service by leveraging the resources and having a holistic view of the customer. Customer service agents are immensely benefited by a robust CRM as they are able to access the required information about the history of a customer in real-time to deliver impeccable customer experience during online support calls. A Forrester Research has noted that close to 66% of enterprise organizations have implemented various capabilities of CRM.

Customers with queries, who are already frustrated, hate it when they have to wait for a long time for a qualified CSP to answer their call or resolve their issue. This directly has an effect on customer satisfaction. Most of the customers will just hang up the call after holding the call for less than a minute. For customers who abandon the call when they are requested to wait till the right CSP can resolve their query, an option of call-back must be provided. A Benchmark Portal study suggests, “If the call center’s data indicates that caller satisfaction improves 1 percent for every 2% improvement in first call resolution, the center could expect a 3.5% increase in caller satisfaction”.

Implementing contact center technology has the potential to satisfy customers and help the organization reduce their expenses of retaining old customers and acquiring new ones and become more competitive in the business world. Technologies such as advanced routing, reporting and analytics tool, courtesy call backs, speech recognition, cloud and many more can be used for improving first call resolution rates, reduce costs per call and improve call per agent per hour. According to DMG Consulting, in 2018-2019, contact centers utilizing cloud-based technology will increase by 50%.

Utilizing cloud computing technology in call centers has benefits written all over it. Call centers invest a huge sum of money on solutions, technology and infrastructure to provide flawless customer service and stay ahead of their competitors. Cloud allows organizations to utilize an agile operational expenditure (OPEX) budget to deploy solutions thereby avoiding expenditure on expensive infrastructure. Another advantage of implementing cloud technology is flexibility and scalability. Call centers have to keep evolving in accordance with the ever changing market demand. Cloud makes it easier to add new functionality, as and when it is required, in a cost effective manner.

Finding out who is well suited for the job is one of the challenges every call center faces. The hiring process or the training phase is the ideal time for finding the right person who will fulfill his/her duties without fail.  It happens so often that new recruits expect a stress free work environment but in reality are confronted with customers who are angry, frustrated or upset. Many leave their job as they find it too demanding. This leads to a huge loss for the company as a lot of time and money goes into training a candidate. A case study conducted by Contact Center World has revealed that annual attrition rates in India hovers around 50% whereas in other countries it is even higher. Therefore it becomes necessary to expose candidates to training that is close to real-life scenarios and let go of candidates who are not able to cope up.

Call centers, these days, use multi-channel avenues for interacting with customers. They utilize various tools for carrying out simple as well as complex tasks. Fulfilling these tasks in the most efficient manner is what results in a satisfied customer. Simple tasks can be handed out to less experienced professionals or the customers can be directed to self-help tools for the speedy redressal of their issues. Complex tasks on the other hand can be carried out by qualified professionals. Improving first call resolution rates must be the sole objective. By following this strategy of separating tasks based on complexity, companies can minimize operational costs and make the best use of resources.

After a customer’s query has been cleared, feedback must be prompted either through an email to the customer or through other non-intrusive means. Customers usually tend to vent their anger in social media forums if the customer service representative was unsuccessful in resolving their issue. This too is considered as feedback though it brings a bad name to the company. Implementing change management as an integral part of the organization’s project and program management can bring about positive growth. Change is necessary for organizations to demonstrate real value in their projects. Social media, as well as direct feedback, can be used to identify and rectify any shortcomings that might have unknowingly crept into the company’s operations.

Most of the technical aspects of customer service are largely hidden from a customer and it is the language, decision making, and communication skills of a customer service professional that matters the most when it comes to providing excellent customer service. Moreover, advanced call center technologies have been instrumental in helping call centers reduce cost per call, segment customers for personalized services, reduce average queue time, and most importantly improve first call resolution rates. Companies need to adopt these strategies to improve the overall operational performance of their call center. An experienced call center outsourcing service provider can help you improve the performance of your call center.

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