8 Email Follow-up Templates That Get Replies

Do you know the feeling when you present your proposal and align the meetings but nothing happens? You’re not alone.

Sometimes, you’ll make a pitch to a company and it can be difficult to get your foot in the door. We’ve put our heads together to come up with some creative ways for staying top of mind without being too pushy. Here are some templates to help you strike the right tone and keep things professional when there’s no response to your initial outreach!

With this blog post, we will show you some exciting follow-up email formats that will make you seem like a rockstar in front of your clients and ensure prompt replies.

STAGE – CONFIRMATION OF PROPOSAL

Starting with the proposal is a great way to start a project. It will give you an idea of what your client feels they need and if they do want to move forward with you, they’ll already have most of the content drafted out for you when it comes time to start answering their questions. 

If after submitting your proposal, you don’t hear back within two days, email the client politely reminding them that you’ve submitted a proposal and that you’re interested in working with them! Include any applicable links related to said proposals (i.e. header, logo file, etc.) 

Clients may forget what others offer even after receiving multiple proposals so make sure they are reminded of just how well-liked or “exclusive” your services can be! This approach helps to close deals because it ensures that your product gets shown without fail every time! A good example:

Dear {FIRST_NAME},

Thank you for connecting with us and giving us your valuable time. We have sent you the proposal for our Services. Hope you received the same. 

Please review it and let me know when we can connect to talk about this further.

Eagerly waiting for your revert on the same.

Have a good day!

Sincerely,

{Your Name}

STAGE – TO FOLLOW UP ON SERVICES & PRICING

This is a stage where you’re following up with your clients and making sure all of their questions about the price points for your product or service have been answered.

Dear {FIRST_NAME},

I would like to follow up with you on the proposal I shared on <add date>. Hope you like the solutions and the pricing is as per your expectations. 

Please let me know if you need assistance from my end to get this going. Will be happy to assist! 

Please let me know if you are not interested. I don’t want to bother you unnecessarily.

Have a good day!

Sincerely,

{Your Name}

STAGE – TO FOLLOW UP ON PRODUCT SOLUTIONS

It is the situation when you want to follow up with a client regarding the next steps on product solutions that they are interested in, and see if they would like to know more about them.

Dear {FIRST_NAME},

I’ve just sent you a brief proposal on our solutions. I hope you don’t mind me following up with you. We are keen to partner with you and help you manage your customer support effectively. I look forward to hearing from you as soon as possible.

It would be appreciated if you could give me an estimated time frame for your response.

Awaiting your reply!

Have a good day!

Sincerely,

{Your Name}

STAGE – TO FLOAT ON TOP OF THEIR INBOX

This is a soft reminder, where you want to send a follow-up email to the client and come on top of his mailbox! Like a soft reminder for saying hello! 

Dear {FIRST_NAME},

Just wanted to highlight this at the top of your inbox in case you missed it.

Do you think you can spare 30 seconds for a quick update on your project with {Your Brand Name}?

Your feedback is greatly appreciated! Have a good day!

Sincerely,

{Your Name}

STAGE – FOLLOW UP ON THE SOLUTIONS

The conversation regarding the initial solution offerings takes place in this stage. The client will ask plenty of questions to be sure they’re 100% satisfied and that is what you want to achieve during this stage.

Hi [Name],

I enjoyed talking with you earlier today and learning more about your role at this company. I understand the issues you’re encountering with [challenges discussed in conversation] and how they make it harder to impact the team or company.

I’ve attached more information about our resources that we believe can best help you boost your sales and work out the challenges we are trying to resolve.

Thank you for your interest in our product. We’d be happy to answer any questions that you have about <Your Brand Name>. Please feel free to contact us at any time at (Number).

Have a good day!

Sincerely,

{Your Name}

STAGE -ALIGNING SALES TEAM 

This is the stage when you might follow up regarding your proposal, so that the client may get back to you about it. Aligning with other members of your team is also a very important thing to complete at this point – this way things will happen much faster with regards to making decisions on things like timeline, contracts, and setup/demo.

Dear {FIRST_NAME},

I am writing to follow up on the email I sent you on {DATE}.

We appreciate you taking the time to consider our proposal.

I would appreciate it if you could let me know whether you are interested in working with us so that I can align our sales team to discuss the finer points of the contract.

If you’re unable to go ahead for any reason, please let me know, I will not bother you unnecessarily.

Thank you, {FIRST_NAME}. Here’s hoping we’ll be in touch sooner rather than later.

Sincerely, 

{YOUR_NAME}

STAGE – FOLLOW UP AFTER A WEEK 

In this case, you want to be the person that doesn’t lose contact with your client on an ongoing basis. This is a reminder for them about your presence and capabilities!

Dear {FIRST_NAME},

I trust all is well. Are curious to see how the momentum is building since we were last in contact?

Thanks {Client Name}! Your feedback is greatly appreciated.

Sincerely,

{YOUR_NAME}

STAGE – TRACKING DOWN OLD CUSTOMERS

If you are trying to reach out to a client who has been out of touch for 15 days and is 30 days old, then this could be your flow for the conversation.

Dear {FIRST_NAME},

I’m currently contacting my old prospects that we haven’t spoken to in a while.

I hope that you remember we spoke about our services as you have shown keen interest in our solutions. We have sent you the proposal – hope you have to review the same. We are still waiting to hear from you on the next action. 

I would welcome the opportunity to chat with you. We have some exciting new developments in our business that I can share with you on our call or in a meeting.

If you would like to schedule a call or a meeting, you can contact me here. I look forward to hearing from you. 

Sincerely,

{YOUR_NAME}

Conclusion

We hope you enjoyed this blog post about some of the best templates you can use in your email follow-ups to get the maximum conversion and higher response rate. Now that you have these templates, you can be sure that you’re following up the right way and getting the right results. If you would like to know more about drafting these templates, kindly reach out to us at
+91 9266108888.

Author Profile

Varuna Raghav

As a CX and marketing specialist, Varuna Raghav has more than 15+ years of experience to her name. Her enriching input has been valuable to the brands and organizations she's worked with.

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